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Library Rules & Regulations

University libraries all over the world are classified as the ‘heart’ of the university system and are intended for serious academic work. Ashesi University College is a unique private university in Ghana and its library must be a model for other institutional libraries.  As such, members of the Ashesi must respect the rules and regulations of the library in order to make it better place for serious study and research.

The purpose of these regulations is to safeguard the common interest of all library users. All persons are admitted to the library with the understanding they have read and agreed to observe the following rules.

Reading and consultation

1.      Users are allowed to consult or borrow all available documentation within the library.  Books may be checked out of the library, except in cases 2 and 3 below.

2.  Materials in the ‘Reserve’ section can only be used inside the library, and must not be taken out of the library. To use reserved materials, patrons are required to present and leave their ID cards at the circulation counter.  ID cards will be returned to users upon the return of reserve material. Each user is eligible to consult reserve materials for a maximum of 3 hours if another user has requested the same materials.

3.  Reference documents, namely: annual publications, bibliographies, statistics, dictionaries, encyclopaedias, almanacs, atlases, maps, students’ theses/dissertations and serial publications can only be viewed within the library.

Borrowing

1        Unless otherwise authorized in writing by the librarian, the maximum number of books that can be checked out at the same time are as follows:

Academic Staff 5 Items
Students 2 Items
Administrative Staff 2 Items

2        Borrowers are responsible for returning books on or before the end of the following specified periods, unless special authorization is given:

Academic Staff 30 days
Students 5 days
Administrative Staff 5 days

3        A fine of ¢5000 per item will be charged for every working day past the due date of borrowed items.

4        Users may reserve books and other items at the circulation counter, and will be informed of availability by e-mail.

5        Users are forbidden to lend material to third parties

Conduct and sanctions

1.            Group work should not under any circumstances disturb the tranquillity of the library. Any user causing disturbance to others and ignoring the verbal warning of the library staff may be expelled from the library.

2.            Users are forbidden to smoke, drink, eat, sleep, talk loudly, sit on the table on the arms of the chairs or remove furniture from position in the library.

3.            Mobile phones should not be used inside the library.

4.            The library reserves the right to suspend the future privileges of patrons who violate library rules and ignore verbal warnings from the library staff.  Prior to such suspension, the library will issue a warning in writing (via e-mail) and will also notify the Deans and the student council.

5.            Any cases related to theft and vandalism will be referred to judicial committee.

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